Present: John and Maggie Carr, TrevorCook, Mike Couper, Robin Hoyle, Caroline Hughes, Geoff Hughes, Lizzie Judson, Louise Park, Gerry Pearce, Nancy Randall, Mike Renwick, Sharon Renwick, Ian Storer
1. Horsell Wednesday Weekly Walks
There were 16 attendees this Wednesday and 30 theprevious week. 13 walks have been written up with plans to do a booklet next year. It was suggested that we could potentially get sponsorship from Seymours to include such a booklet in their house moving packs. The walks will continue up to andincluding 19 December and then will resume on 2 January.
12 people came along to Woodlanders in the churchyard in October. On 3 November 2,500 tulip bulbs,kindly donated by Squires, were planted in front of Pares Woodland Garden where a trench had been dug previously by the probationers. 500 were also planted inthe churchyard. December Woodlanders will probably be in Pares Woodland Garden.
3. HorsellChristmas Market - updates and actions
Trees: Actions:The following volunteered to help with tree decoration on
· 17 November - Sharon and Mike, Maggie, Trevor,Louise, Ian, Sheila and Gerry.
· 18 November - Trevor, Robin, Sharon, Mike
· 29 and 30 November to switch the lights on - Maggie and John offered to help.
Music: There will be 2 music tents. One by Masala Spice and one by Beijing Restaurant. Forthe carols sing along we will print off the words to hand out. For car parking we have been offered space at the Junior school, Hamlyns, The Crown, bowling green car park and the Institute.
Actions: For the Junior school Caroline will collect the registration number of those planning to park there and will ask them to put a sign with their mobile number in their car in case of problems. We will also consider putting a sign on the gate saying it is parking for the Woking Ukulele band and Bisley Brass band only.
Stall Arrangements:We think we can fit 6 stalls into the Horsell Evangelical Church - 5 plus the Evening WI who have asked to be involved.
Actions: Nancy will email stall holders telling them where in the market they will be and when to turn up on the day. She will email Geoff first to confirm he is happy with this. Stall holders will be told that there will be no parking - drop off only then they need to find somewhere to park themselves. Nancy has spoken to the council about a TEN licence and is being helped by the council with this. The Cricketers and organic beer people will need to apply for additional licence sto cover their sale of alcohol. Caroline will remind The Cricketers of that and Nancy has spoken to the beer people.
Marketing: The first piece has gone out on social mediaand a steady stream will go out between now and the market. Robin has produced a poster that will be tweaked according to comments from STC attendees.
Actions: Robin to print 10 laminated and 55 un-laminated posters to go to Caroline and Gerry to distribute.
Logistics actions: A letter will go out to residents telling them what is happening. Robin to print that by Monday for it to be distributed on Tuesday. Nancy will contact the Woking News and Mail about coming along to report on the Market. The mayor will attend. Geoff will pull together a logistics plan this weekend. Lizzie will compile a list of helpers from those volunteering at the STC meeting and any who have come through on the Christmas Market email address. Gerry, Mike, Trevor, Louise and Ian volunteered to help. One of the tasks will be blowing up balloons -potentially on the day before the market. We need to look into whether we can get a room in the Co op to do this and to store them. We also noted that we will need volunteers to help on the Sunday morning (2 December) to put up the wet gazebos to dry at Heather Farm. It was agreed that we would go and look at the wood shed at Heather Farm where they will be dried to work out how many gazebos can be put up to dry at once. Itwas also agreed to send out a targeted email requesting help to gain more volunteers. Robin, Geoff, Caroline and Gerry will liaise via email to review the logistics plan and allocate jobs to those volunteering. It was suggested that we should have a final meeting in the week before the market to ensure that everything is covered.
4. Calendar actions
Is selling fairly slowly with the Woking Hospice only having sold 6 so far, though St Marys' sales are strong. Nancy will chase the events person at Woking Hospice to see what can be done to improve their sales as now is the peak buying time. Robin will ask Strokeability how they areg etting on selling their calendars. We will also sell the calendars at the Christmas Market. Sarah will help with social media promotion of the calendars.
Liz Judson 12/11/18